Every organization conducting bingo games shall maintain, at the location in Polk
County where it conducts bingo games, for a period of not less than three (3) years,
all records made regarding bingo receipts, prizes, expenses, and proceeds. Bingo proceeds
may not be commingled with any other revenues of the organization, and must be maintained
in a separate bank account. The records shall include daily records, recorded at the
end of each night, that reflect number of games played, cash received in each game,
amount of cash disbursements, specific expense logs, names and addresses of cash and/or
prize recipients and amounts received by the recipient, charitable distributions and
an end of night balance. At such time that the board adopts by resolution a daily
records form, the organization must maintain its daily record on such form. These
records shall be made available on demand for immediate inspection by any law enforcement
officer, or any official designated by the county to inspect such records, at reasonable
times during normal business hours. However, law enforcement officers and county officials
shall not interrupt any actual bingo games in progress or interfere with the operation
of the premises where bingo is played unless reasonably necessary to make an inspection.
(Ord. No. 94-36, § 13, 6-14-94)
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